Paste a list. Speak a command. Email a supplier. QuoteSorted turns the slowest part of your day into the fastest — professional quotes and invoices in seconds, not hours.
Quote #Q-0094
Kitchen Rewire — Mrs. Chen
Install new consumer unit
Qty: 1
10x Double sockets (supply & fit)
Qty: 10
Rewire kitchen circuit
Qty: 1
Testing & certification
Qty: 1
Say the customer's name, describe the job, and state the price. Our AI (Whisper speech-to-text + GPT) transcribes your words, identifies the customer from your directory, and creates a complete, ready-to-send quote — all in a single voice command.
Recording...
0:04 — tap to stop
"Quote for Mrs Chen, kitchen rewire, install new consumer unit four fifty, ten double sockets at twenty five each, rewire kitchen eight hundred, testing one eighty"
Voice Item Result
"Five Hager MCBs, B-type, thirty-two amp"
Hager MCB B32 32A
Library MatchQty: 5 × £12.00 = £60.00
Price auto-populated from library
5x MCBs B-type 32A
Create NewQty: 5 × enter price
Already have a quote open? Speak individual items to add them. Whisper transcribes, GPT extracts the product name and quantity, then fuzzy-matches against your saved item library — prices are pulled automatically from matching library items, so you only need to mention a price for new items.
Got a list in your notes, an email from a customer, or a spreadsheet of materials? Paste it in. Our AI parser detects item descriptions, quantities, and prices automatically — then matches each one against your saved library for consistent naming.
Step 1 — Paste your list
Install new consumer unit - £450
10x Double sockets - £25 each
Rewire kitchen - £800
Testing & certification - £180
2x Smoke detectors - £35
Step 2 — Review parsed items
Your quotes look like they came from a design studio, not a spreadsheet. Choose from four PDF template styles, upload your logo, set your accent colour, and add your company details — every quote carries your brand.
4 Template Styles
Classic, Modern, Bold, Minimal — pick one that matches your brand
Custom Branding
Your logo, accent colour, company name, registration numbers
Itemised Breakdown
Clear line items with quantities, unit prices, VAT, and totals
Terms & Conditions
Add your standard T&Cs. They appear on every quote automatically
No more wondering. See exactly when your customer receives and opens your quote.
Share quotes via WhatsApp or any app on your phone using the native share sheet. A secure preview link is generated automatically — your customer taps it, sees the full quote, and can accept it right there.
Attach photos from site visits, specification sheets, product datasheets, or any document your customer needs to see alongside the quote. Everything is stored securely and accessible from the quote timeline.
From requesting supplier prices to collecting deposits, every step of your quoting workflow is covered — and connected.
Need materials pricing? Send your materials list directly to suppliers from within QuoteSorted. They receive a branded email with a web form where they can enter their prices or upload a PDF quote. You review their response and apply it to your quote with your chosen markup — automatically calculated.
Send request
Select supplier, attach materials list
Supplier submits
Prices via web form or PDF upload
Apply with markup
Review + add your margin automatically
Your customer receives an email with a "View Quote" button. They see a beautiful, branded quote preview and can accept it with a single tap — no login, no printing, no scanning. Need a deposit? Set a percentage or fixed amount. The quote clearly shows the deposit due and balance remaining.
When your customer taps "Accept" or pays the deposit, the quote is automatically converted into a fully formatted invoice — no action needed from you. Every line item, customer detail, and note carries over. If a customer isn't tech-savvy and tells you they accept over the phone, you can manually convert it with one tap.
Card Payment
Powered by Square. Customers tap "Pay Now" in their email and pay instantly by card.
Bank Transfer
Your bank details appear on the invoice. Mark as paid manually when the transfer clears.
Build a catalogue of your most-used items — each with a description, default price, and category. Every time you add items (via bulk paste, voice, or manual entry), the system fuzzy-matches against your library to suggest consistent names and prices.
Consumer unit installation
Category: Electrical / Default: £450
Double socket (supply & fit)
Category: Electrical / Default: £25
EICR testing & certification
Category: Testing / Default: £180
Calculate travel costs using your own per-mile rate and attach them directly to any quote. Log your journeys, and the system calculates the charge — ready to add as a line item so your customer sees exactly what they're paying for.
Journey: Office → Mrs. Chen
Linked to Q-0094Distance
24.5 mi
Your Rate
45p/mi
Charge
£11.03